The following outlines more information and general conditions of our film courses.
|1. General Terms||5. Bringing your own Camera Equipment||9. Course Fees|
|2. Abilities and Fitness||6. Your Logbook||10. How to Book on a Course|
|3. Locations||7. Clothing||11. The Closing Date|
|4. Camp Equipment||8. Food||12. Equipment Damage Waiver|
1. General TermsThe UK Wildlife Film School courses are based around demonstrating to participants the fundamental basics of logistical problems, navigation, camp-craft and camera operation you may need to become a professional wildlife camera operator (and production/support crew) whilst out on location.
These are practical/logistically focused courses. Naturally there will be a large element of the course spent filming wildlife; however, you must realise that to gain as much experience as you can from each course, you must in turn be willing to partake in all logistical requests made of you when required.
You must also be aware that filming wildlife requires a massive amount of patience - you may find yourself sitting in one location for long periods of time waiting for the wildlife to appear. This may seem very frustrating at the time, but this actually constitutes a very large part of filming wildlife. When the wildlife does appear and you get the shot that you wanted, you will realise it was all worth the time and patience.
Unfortunately, due to limitations imposed by our insurance cover, you need to be 18 years of age or over to attend one of our wildlife film courses.
PLEASE NOTE: When attending any of our courses, you hereby agree that -
- A short write-up about yourself and a testimonial may be added to our Previous Courses / Testimonials page on our website.
- Any footage filmed/photographs taken of you during the course may be used on our website, as may any footage filmed by you on our film courses.
- Any/all of this information may be used for the promotion of the UK Wildlife Film School and any of its courses or events, via any type of media, in any manner in which it sees fit.
2. Abilities and FitnessOne of the areas we would like to focus on is giving people with very little or no experience in the great outdoors the ability to join us and have a go. Our courses are not limited by your previous experience. Broadening your horizons is an essential part of wildlife film-making and it is our aim to increase your ability and confidence during every one of our courses.
Equally, this is not to say that our courses are only for beginners, or that they are merely ´taster´ courses. Our courses cater to students of any ability and experience, from a first time amateur operator to those who already have decades of experience in TV or film.
You will however need to be of a reasonable standard of fitness to attend one of our courses. We are not asking you to be super fit (and we will not be asking you to do anything you are not capable of doing) but there may be a large element of walking and carrying equipment in a backpack during your course and you need to be able and prepared to do this.
You will be living in the wild in a tent for the duration of your course. This means that during the first and last day of the course you may be carrying everything required for base-camp to or from the road. This equipment will consist of personal clothing, personal camp equipment, group camp equipment, film and production equipment, food and water.
Please feel free to contact us if you would like to discuss any matters with reference to any practical experience you may or may not have, or the physical requirements of any of our courses.
3. LocationsLiving in the field means that some of the everyday luxuries you may be used to at home or in the office will not be there. These include, but are not limited to:
- A flushing water toilet - You will be instructed on building a soil compost toilet.
- Electricity - We will not be plugged into the mains. Any electricity that we use will either be from batteries or will have to be produced by a portable generator system.
- Fresh running water from a tap - All water (unless carried bottled fresh from the start of the course) will be collected from nearby streams or natural water sources and processed though water-purification units.
- Washing in the field - Unfortunately we are not carrying a bathroom suite with us, so you will have to experience washing in the wilderness first hand. (Please bring a swimming costume for this purpose) We will supply you with special environmentally neutral soap for this, as using normal household soap is very polluting to the environment.
Also, please note that the charging of camera batteries and any other film production equipment will take priority over the charging of mobile phones.
4. Camp EquipmentPlease do not bring too much of your own personal equipment with you on your course. You will have to carry all your equipment, plus your share of the communal equipment, as well as food and water during the walk in and walk out from base-camp. This means that you may be carrying everything you need on your back in a backpack.
Please see our list of group equipment that we supply and a list of personal equipment you will have to bring with you on our Base Camp page. If you are unsure about any of the equipment you will need to bring on the course, feel free to contact us and we will advise you on this.
At the end of your course it will be necessary for the instructors to carry out a personal equipment check before you leave your course. This means that once all of the camp equipment has been packed away, we will check though your personal equipment to make sure that you are not accidentally going home with anything that may not be yours.
We have found it necessary to do this as on previous courses, students have gone home with equipment that was not theirs (computer hard-drives, mobile phones etc) and have also left behind items that were theirs (waterproof jacket, mobile phone chargers, walking boots etc).
We understand that you may feel this search is perhaps intrusive to your personal belongings but hope you will appreciate that it is a necessary requirement, as small items can be easily lost or misplaced amongst a large amount of equipment.
5. Bringing your own Camera EquipmentYou are perfectly welcome to bring your own video or stills camera and laptop on your course should you wish. However, please do not bring too much of your own equipment as you will have to carry all of your own equipment, plus your share of the communal equipment.
Camera and editing technology is always evolving and compatibility is always improving so it is unlikely you will have any problems with our editing facilities, however due to the individual specifications/age/type of any cameras that you may bring with you, we are unable to guarantee that your own personal cameras will be compatible with our own video editing equipment.
If you have any questions, please contact us and we will be able to advise on compatibility.
You are required to take our your own insurance cover for your own personal camera or computer equipment. However anything you bring will also be at your own risk as we feel it is unfair to ask the other students on your course to pay for the insurance of your personal equipment out of their own course fees. Any damages to your own equipment will not be paid for out of the courses equipment damage waiver. Thank you for understanding this.
6. Your LogbookAs part of you course you are given a logbook. This is a paper file that builds up with information that you have gained/experienced on your course. It is a mandatory requirement that you fill in this logbook as your course progresses.
The logbook will be used as a reference guide by your instructors to assess your course, both during your course (to see if you are happy and if there are any aspects you would like to change/alter/focus on) and after your course (and, to make any required adjustments to any future courses).
The logbook has three main purposes:
It is a diary/notebook
You will fill out a page by page diary section during the duration of your course. It contains questions and areas for noting daily activates, wildlife filmed and equipment used, script notes etc. We will also attach detailed maps of the locations used during your course.
It is a course reference book
It is a very useful reference book for you to keep after your course. Both students and staff on previous courses have commented on how useful the logbooks were. Students do not always realise whilst filling it in, although they then really appreciate them in hindsight after the courses are finished.
It is an Employment Reference
It is a valuable asset you can present to any potential future employers, both in wildlife filming and non-wildlife filming jobs to back up any written work references you may have asked us to supply.
7. ClothingPlease do not bring any bright coloured clothing. Please only bring natural colours that blend into the background.
Good quality walking boots
It should go without saying that you will need a good pair of boots. They don't have to be leather, but please make sure that they are well built with good ankle support as the ground is often rugged underfoot, and good boots will support your ankles as well as protect you feet. It may be an advantage if they were also waterproof.
Please Note : Walking shoes will not be accepted as suitable footwear on any of our courses.
If you need to purchase boots for a course, it is best to do so well in advance so that you can break them in prior to attending. Doing this on a course which involves a lot of walking will be uncomfortable at best.
Good quality windproof/waterproof jacket and trousers
These are essential. Whether it rains or not, these are mandatory for your own comfort. Even if it is not raining, waterproofs will keep out the wind, which can be a major consideration when sitting still for several hours at a time watching wildlife even in a hot country.
A warm sleeping bag
Whatever the time of year, it is always a good idea to have a really warm comfy sleeping bag. The temperature will drop considerably overnight. If you are cold at night you simply will not relax and sleep very well and this in turn will affect both your mood and ability to do things the next day. Believe it or not, sleeping comfortably may be the difference between a fantastic course and a course where you really struggle.
This is, as it suggests, a totally personal choice, but please bring items that will keep you warm at night as the evening in camp can get cold; as well as clothing that is cool but can can dry quickly if required. It is much better to have a base, mid and top layer than rely on one thick layer as you will overheat during the daytime, plus it is easier to carry.
Please do not bring/wear denim jeans as they are not very suitable for use in the field.
Please do not bring or wear any bright coloured clothing as this will spook the wildlife. The best colours are safari coloured and khaki or natural colours. It is not advised that you bring military camouflaged clothing, as you do not wish to look like a member of an army, or poacher.
Good walking socks are of course essential. Make sure they're comfortable to wear in boots whilst walking several miles. You will also need to bring a hat to keep off the midday sun and you may also want to bring gloves and a Buff (or similar) etc
For a list of the equipment you need to bring with you on your course, click here.
For more details about clothing, please click here.
Should you need any further help with clothing advice, feel free to contact us.
8. FoodDue to the dietary requirements of individual students (vegetarian, vegan, allergies etc) it has proved extremely difficult to supply food for our courses as a bulk item that will then be cooked as a single main meal and divided out between the students and staff attending the course. We have therefore decided that it would better if we purchased all the food we need at the start of your course, using a food kitty that each student equally contributes to.
You do not have to carry any food with you to the initial meeting point at the start of your course as we will have our initial meeting point in a location suitable enough for everyone to buy food supplies. We have learned through experience that you will need approximately £10 for food for each day of your course.
Please bring your ´food kitty´ in cash with you at the beginning of your course, plus extra should you wish to buy any 'individual' food you might want.
9. Course FeesThe fees for our courses are all different this year, depending on their length, location, the amount and specification of equipment required, staffing levels vat and insurance.
As a way of keeping an eye on people visiting our website and making course enquires, we have purposely left the course fees off of our website.
We would therefore ask that all enquires come via our enquires webpage.
We are sorry if you find this inconvenient, but student enquiry numbers are important to us and though experience we have found that this is the simplest and most cost effective way to monitor them.
Once you have selected a course you are interested in attending, please contact us for availability and course fees.
10. How to Book on a Course
The Booking Schedule and Process
All courses are filled on a ´first come, first served´ basis, so you need to book as early as you can to avoid missing out on the course. We recommend you book at least 4 weeks before the closing date of your course.
Amazingly, every year we continue to have students miss out on their desired course, due to them leaving the application process until the last day before the closing date.
To book on a course, fill in the booking form Please remember to tell us which course you are interested in attending. We will then email you a ´Pre-course questionnaire´ and a copy of our ´Terms and Conditions of Booking´ along with our banking details (which differ slightly depending on if you live in the UK or overseas).
Once you receive our ´Pre-course questionnaire´ and ´Terms and Conditions of Booking´ you are required to read them, print them out, scan them, sign them; and email them / this paperwork back to us.
Payment Option A:
When booking / paying for your course in advance of 12 weeks of the start date of your course, you are required to pay a booking deposit of £1000 at the time of booking. You are then free to pay the remaining course fees (You may pay in instalments up until this point) plus the equipment damage waiver at any time before the closing date of your course.
Payment Option B:
If you are booking/paying for your course within 12 weeks of the start date of your course, you are required to pay the full course fee plus the equipment damage waiver at the time of booking .
Once the full payment for your course (including the equipment damage waiver) has cleared the banking system and the paperwork has been completed, signed and returned to us, your place on the course will then be secured. At this point we will send you a receipt.
Please allow plenty of time for this process, particularly if you live outside of the UK.
• Should the UK Wildlife Film School need to cancel your course for any reason, you will receive a ´full refund´ of all fees you have paid.
• For more information regarding the equipment damage waiver, please see the Equipment Damage Waiver section.
• All of our courses are payable via UK Bank Transfer, or International Bank Transfer (IBAN).
• If you would like to pay for a course in instalments, please contact us to discuss options.
Please contact us if you have any questions relating to your course fees or payments.
11. The Closing DateThe closing deadline to book on a course and complete and return all of the necessary paperwork back to us is at least 8 weeks prior to the start date of the course. For closing dates, please see our Dates page.
All bookings, payments and return of paperwork must be completed before the closing date. The period between the closing date and the start of that course is for us (The UK Wildlife Film School) to organise and prepare all the necessary camera, base-camp and location equipment, staff and all other necessities required to run your course.
This period is not designed for you to book on a course, pay for your course or for you to complete and return your paperwork. Should you apply after the closing date of the course you will not be able to book or attend that course.
In previous years, several people missed out on a course due to attempting to book a course after the closing date. Please don't miss out on attending your course by leaving everything to the last minute!
If you are booking a course from outside of the UK we seriously recommend that you book and pay for course, fill in and return all the necessary pre-course paperwork to us at least 4 weeks in advance of the closing date. This allows ample time for us to receive and process everything before the closing date.
12. Equipment Damage WaiverIn addition to your course fees there is a one off, fully refundable, equipment damage waiver of £500 which must also be paid at the time of booking your course. This payment will be refunded to you in full after the course, assuming no damage to any equipment is made.
The equipment damage waiver will be used to repair or replace any equipment which you may damage during the running of your course. we have had to levy this fund at £500 as some of the equipment is very expensive (a camera battery for example may cost £400) If you damage or lose any equipment, the replacement cost of the item will be removed from the equipment damage waiver you have paid and you will receive a refund of any amount remaining at the end of your course.
With regards to the camera equipment on our courses, the care and wellbeing of the camera equipment should be a priority of the group as a whole. By its very nature, camera equipment is very expensive. If any of the camera equipment is damaged during a course, your damage equipment waiver will pay for the insurance excess. Should this not cover the damage, or should any other costs arise from the repair/replacement, you will be invoiced for any remaining sum.
The equipment damage waiver does not cover your own equipment should you choose to bring any.
We have this equipment damage waiver in place as it helps us to significantly lower the insurance cover for our courses, which in turn lowers our premiums and in turn, allows us to charge less for your courses. We hope you understand this when it comes to paying this deposit, as ultimately it is for your benefit and makes your course fees considerably lower.
- The equipment damage waiver is mandatory.
- You will not be charged for any equipment that you have not damaged.
- You will not be charged for any equipment that is damaged by anyone else.
- The equipment damage waiver is payable at the time of booking your course - either as part of the final payment if you have paid a deposit, or with the course fee if you are paying in full.
- Payment in cash on the first day of the course is not accepted.
- Any damages to your own personal equipment will not be paid for out of the equipment damage waiver.
- By booking and paying for your course and the equipment damage waiver, you hereby agree to be bound by the conditions laid out the equipment damage section.